In Hotel Trials · India · v0.4.0

Slate — the complete feature list.

Everything Slate does, grouped by where you'd use it, plus the full technical specification. Nothing below is a paid module or an upgrade tier — C-Form, payroll, GSTR-1 export, the F&B module and the Android app are all in the flat ₹12,000 annual licence.

Download for Windows Android App Back to Slate

Feature List

Every screen, every function.

Front Desk & Bookings

Live room board	The home screen. Every room, colour-coded by occupied, vacant, dirty, arriving today or out of order.
Walk-in check-in	Guest details, ID capture, room assignment and folio opened in one guided flow.
Advance bookings	Future reservations with a booking calendar view.
Today's arrivals	Who's expected, at a glance, with per-room arrival lookup.
Room moves	Change a guest's room mid-stay, with available rooms shown and the folio following them.
Checkout preview	See the complete total before committing, then settle.
Hourly & slot stays	Configurable time slots with a live quote per room, in-house hourly guest tracking, and negotiable overstay charges.
Group bookings	One reservation across many rooms, with a master folio and per-room allocation.
Room types	Defined with base rate and maximum occupancy.
Room history	Every stay a given room has had — who, when, what they paid.
No-show handling	Marked automatically at night audit and reported.

Rates & Availability

Rate plans	Define your plans once and apply them across bookings.
Seasons	Seasonal pricing that applies itself on the right dates.
Rate calendar	Per-date rates, visible and editable across the month.
Rate grid	Room types against dates in one view.
Preview before publishing	See what a rate change actually does before it goes live.
Live quote	Instant quote for a room and date range at the desk.
Occupancy forecast	Projected occupancy from confirmed bookings.

Folios & Billing

Guest folio	One running account per stay — room charges, F&B, laundry and incidentals, all itemised.
Post charges	Add any charge to a folio at any point in the stay.
Record payments	Cash, UPI, card or bank transfer, each with its own reference.
Discounts with approval	Above a percentage you set, a discount needs a manager. Below it, the desk just gets on with it.
Charge voids	Voided with a reason logged. Nothing disappears silently.
GST invoicing	Configurable GST bands for room tariff, so your property's slabs are applied correctly.
UPI QR on the bill	Printed on the invoice — guest scans and pays without going to the desk.
Branded PDF invoices	Your logo, header note, footer note, terms, bank details, accent colour and title.
Email the invoice	Sent from your own mailbox — connect your SMTP in Settings, with a test button. Optionally automatic at checkout.
Billing register	Every invoice, searchable, with sequential numbering and your own prefix.
Advance payments	Recorded against future bookings, with balance due shown at check-in.

Guests & CRM

Guest search	By phone or name, with full stay history and total spend.
VIP flag	Marked once, visible to everyone at the desk.
Blacklist	So a problem guest isn't quietly re-admitted by the night shift.
Internal notes	Per guest, staff-only.
ID & photo capture	Camera, file upload, or a Windows flatbed scanner driven directly from the app.
Guest segments	Grouped for reporting and follow-up.
Pre-arrival check-in	Send a secure link, the guest fills in their own details and documents, and your desk reviews and applies or rejects it. Links can be revoked.

Housekeeping & Maintenance

Room status	Clean, dirty, in progress, inspected and out of order.
Auto-flag on checkout	A departing room marks itself dirty; inspection clears it.
Task assignment	Per housekeeper, with printable daily lists.
Mobile housekeeping view	A dedicated phone screen so the floor updates status where they are, not on a clipboard.
Arrival priority	Rooms with a guest arriving today are flagged for turning first.
Maintenance log	Out-of-order rooms with reason, expected return and resolution tracking.
Productivity reporting	Rooms turned per staff member, in the manager's report.

Compliance

C-Form register	Full foreigner registration record, auto-populated from check-in data.
Document attachments	Passport and visa scans attached to the C-Form entry.
Guest photo on Form C	Printed on the form itself, as expected.
Submission tracking	Mark entries submitted so you know what's outstanding.
CSV export	For FRRO submission.
FRRO settings	Your user ID, accommodation type, grade, capacity and owner details, stored once and reprinted on every form.
GSTR-1 export	Your return data, straight out of the app.
Tally XML export	Hand your accountant a file, not a shoebox.
GST report	Bill-level breakdown for the period.
Audit log	A record of who did what, so a discrepancy has a trail.
Card data refused	Slate actively rejects card numbers pasted into reference fields, keeping your property out of card-compliance scope by design.

Staff, Attendance & Payroll

Six roles	Owner, manager, receptionist, housekeeping, F&B and accounts — enforced on the server, not just hidden from the menu.
PIN login	A short PIN per staff member, securely stored.
Brute-force protection	Repeated wrong PINs lock out on a rising delay, but never so long that a receptionist is stuck mid-shift.
Staff records	Add, edit, deactivate and reactivate, with PIN reset.
Attendance	Daily marking, bulk present, and full history — with automatic fill so a missed midnight doesn't break the month.
Payroll	Computed monthly from attendance, salary type and advances.
Salary advances	Recorded and deducted at payroll.

F&B / Room Service

Menu management	Categories and items, with bulk import.
Orders	Taken against an occupied room, with a kitchen ticket.
Order status	Tracked through to delivery.
Settle to folio	The order lands on the guest's running account instead of a separate cash transaction.
Occupied-room lookup	See which rooms can be charged right now.
F&B sales summary	Food and beverage revenue reported separately from rooms.
Optional module	Switch it off entirely if your property doesn't do F&B.

The Manager's Desk

Day sheet	The whole day on one screen, laid out the way a GM actually reads it.
Exceptions	What needs a decision, surfaced rather than buried in a report.
Flash report	A fast read on the day so far.
Housekeeping productivity	Output per staff member.
No-shows	Tracked and reported.
Night audit	Runs automatically — posts room rent for every occupied room, marks no-shows and snapshots the day.
Shift handover	With cash reconciliation between shifts.

Reports

Revenue	By source and period.
Occupancy	Daily, weekly and monthly.
Arrivals & departures	For any date range.
Outstanding dues	What's owed and by whom.
Profit & loss	Revenue against categorised expenses.
Expenses	Categorised ledger with summary.
GST	Bill-level for the period.
F&B sales	Food and beverage performance.
Occupancy forecast	What's coming, based on confirmed bookings.
Audit log	Who changed what, and when.
Night audit & handover	Both as printable reports.

Devices, Data & Security

Runs on the front desk	The desk PC holds the data and serves every other device on your network.
Android app	Scan a QR at reception and the phone pairs itself. Holds no data of its own — it talks to the desk.
Installable web app	Any phone, tablet or PC on the network can install Slate to its home screen.
Zero-config discovery	Devices find the desk automatically. No IP addresses, no router settings.
Secure connection for cameras	A secure local connection so ID and passport capture works properly on phones, including iPhones.
Firewall handled	The installer creates the network rule for you.
Daily automatic backups	30 retained, taken safely while the system is live so a backup is never a half-written file.
Recoverable restore	Restoring stages the change and keeps the database it replaced, so even a bad restore can be undone.
Download backups	Keep your own copy off the machine.
Guest data stays local	Guest ID numbers, ID photos and C-Form entries are never sent to the cloud, by design.
Optional cloud sync	Bookings, bills and expenses only, and only if you switch it on.
Licensing	Signed licence key bound to your machine, verified offline.
Diagnostics	A built-in health screen showing version, modules, database and logs.
Auto-updates	Applied on quit, never mid-shift, with progress shown in the app.

On The Roadmap

Coming to Slate.

Coming Soon

Channel manager

Built for major OTAs like Booking.com, MakeMyTrip, Goibibo, Agoda and Expedia. Currently in testing and partnership approval; it will switch on in a future update once those integrations are certified and the commercial agreements are in place.

Owner dashboard

A read-only mobile dashboard for revenue, occupancy, expenses and staff, so an owner can watch the property without touching the front desk or exposing the guest database. Built and rolling out shortly.

FSSAI on bills

Your FSSAI licence number printed alongside your GSTIN, with a setting to control it.

Off-site guest pre-arrival

Pre-arrival check-in works on your property's network today. Sending the link to a guest before they travel is in progress.

One thing worth knowing up front: the Windows installer isn't code-signed yet, so Windows may show a "publisher unknown" warning the first time you run it, and the Android app installs from the desk rather than the Play Store. Both are safe to proceed with — we're sorting the certificates.

Technical Specification

What it needs, and what it runs on.

Version	0.4.0
Platform	Windows desktop for the front desk, plus an Android app and an installable web app for every other device.
Hardware	Any reasonably modern Windows PC. No server to buy, no cloud subscription in the middle.
Devices	Unlimited phones, tablets and PCs on the same network. No per-device licence.
Android app	Distributed from your own front desk by QR rather than the Play Store, because Slate is designed to work with a paired desk on your network.
Internet	Not required. Bookings, check-in, folios, billing, housekeeping, reports and backups all run offline. Internet is used only for optional WhatsApp, invoice email and updates.
Database	Embedded local database on the front-desk machine.
Backups	Daily and automatic, 30 retained, taken safely while live. Restore is staged and keeps the replaced database.
Scanning	Windows flatbed scanners driven from the app, with camera and file upload as alternatives.
Security	PIN authentication with hashed storage, six server-enforced roles, brute-force lockout, and an audit log.
Payments	Cash, UPI, card and bank transfer recorded with references, plus a UPI QR on the invoice. Card numbers are actively refused.
Compliance	C-Form / FRRO register with CSV export, GST invoicing with configurable room bands, GSTR-1 export and Tally XML export.
Property size	Designed for roughly 5 to 100 rooms.
Setup	Guided seven-step wizard, then an in-app tutorial on the room board.
Updates	Automatic — downloaded in the background, applied on quit.
Support	Direct WhatsApp line. Not a ticketing queue.